Privacy Policy

​

Ethos Recruitment (“we”, “us”, “our”) is committed to protecting your privacy and ensuring that your personal data is handled safely, securely and in line with UK GDPR and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, or use our recruitment services.

Who We Are - Ethos Recruitment

Email: laura@ethosrecruitment.co.uk

Website: www.ethosrecruitment.co.uk

Data Controller: Laura Gill (Managing Director)

What Personal Data We Collect

Candidates

We may collect the following information when you apply for a role, submit your CV, or join our talent network: Name, address, email, phone number. CV, career history, skills and qualifications. Employment preferences. Right-to-work documentation. Notes from interviews or calls. References and referee contact details. Any additional information you choose to provide

Clients

We may collect: Business name and contact details. Hiring requirements. Notes from consultations. Invoicing and payment information

Website Visitors

We may collect: IP address. Browser type and device information. Cookies and analytics data. Information submitted via forms

How We Collect Your Data

We collect personal data in the following ways: You submit your CV or apply for a role. You complete a form on our website. You email or call us. You interact with our social media pages. We receive your details from job boards or recruitment platforms. We receive referrals or recommendations. You are identified via publicly . available professional profiles (e.g., LinkedIn)

How We Use Your Data

We use your personal information for the following purposes:

Candidates

Matching you to suitable vacancies. Sharing your profile with prospective employers (with your consent). Managing the recruitment process. Contacting you about relevant opportunities. Verifying your identity and right to work. Maintaining records required for legal purposes

Clients

Providing recruitment and consultancy services. Communicating regarding candidates. Managing contracts and payments. Maintaining business records. Website Visitors. Improving website performance. Responding to enquiries. Marketing (only where consent is given)

Legal Basis for Processing

We process personal data under the following lawful bases:

Consent – e.g., subscribing to updates or submitting your CV

Contract – processing required to fulfil a service

Legitimate Interests – recruitment, business operations, and communications

Legal Obligation – right-to-work checks, record keeping, safeguarding

Who We Share Your Data With

We may share your information with: Employers / hiring managers (only with your consent). Background check providers. Referees. Professional service providers (IT support, email systems, CRM platforms). Legal or regulatory authorities when required by law. We do not sell or rent your data to third parties.

How We Store & Protect Your Data

We take appropriate technical and organisational measures to protect your personal data, including: Secure cloud storage. Encrypted systems. Access controls. Regular data audits. Staff training in data protection. Data is stored only for as long as necessary and in line with our retention policy.

Your Rights Under UK GDPR

You have the right to: Access your data. Correct inaccurate information. Request deletion (“right to be forgotten”), Restrict processing. Object to processing. Withdraw consent at any time. Request a copy of your data (data portability). To exercise your rights, contact us at: laura@ethosrecruitment.co.uk

Retention Period

Candidate data: up to 2 years from last interaction (unless you request removal). Client data: up to 6 years for business and legal purposes. Website analytics: up to 12 months, anonymised where possible

Cookies & Tracking

We use cookies to: Improve website functionality. Analyse traffic. Enhance user experience. You can disable cookies in your browser settings at any time.

International Transfers

If data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as: Standard Contractual Clauses (SCCs). Only using reputable, GDPR-compliant partners

Updates to This Policy

We may update this Privacy Policy occasionally.

Any changes will be posted on this page with an updated revision date.

Contact Us

If you have questions about this Privacy Policy or how your data is used, please contact: Laura Gill, Managing Director, Email: laura@ethosrecruitment.co.uk, Website: www.ethosrecruitment.co.uk

 

​